PUR-P-C002-B H. White 10/27/2021
Listed provisions become part of the order and compliance must be accomplished.
1. AUTHORITY
Decisions or agreements between the supplier and Aerodyn Engineering, LLC coordinating personnel will not be binding upon either party unless authorized by purchase order or amendment, thereto.
2. CERTIFICATE OF COMPLIANCE
One (1) copy of a Certificate of Compliance indicating parts meet all applicable specifications signed or stamped by an authorized company representative, are required with each shipment attached to the packing list. Certificates of Compliance will contain, as a minimum, supplier name and address, Aerodyn Engineering, LLC part number and revision, purchase order number, quantity shipped, and heat/lot number (raw material, castings).
3. MATERIAL CERTIFICATE OF ANALYSIS
One (1) copy of a completed mill certified test report including chemical and physical properties for all raw materials are required with each shipment attached to the packing list. Whenever direct reference to a specific material specification is made by the drawing and/or purchase order, all certifications will include the applicable specification and its latest revision letter. These include, but are not necessarily limited to, SAE/AMS or MS specifications. Notwithstanding the provision of the applicable specifications, the supplier’s processing will not alter the chemistry of the item furnished. Additionally, all such reports must include the Aerodyn Engineering, LLC P.O. number and quantity shipped.
4. SUPPLIER QUALITY SYSTEM
The supplier will maintain a Quality Control System. This system will provide for the control of incoming material, special processes, manufactured material, and outgoing product. Responsibility for the control of quality will be clearly designated within the supplier’s organization. The supplier will retain and utilize Aerodyn Engineering, LLC drawings, specifications, and other contractually applicable documents, and this Quality System will utilize written records to show conformance to these requirements. Supplier will, upon request, make available to Aerodyn Engineering, LLC detail drawings, processing descriptions, and/or inspection plans. If such information is considered proprietary, the availability can be at the supplier’s site or as such other arrangements as may be made with Aerodyn Engineering, LLC.
5. RIGHT OF ACCESS
Aerodyn Engineering, LLC and its customers will have the right to access the supplier’s and sub-supplier’s operations and applicable records to evaluate their capability to comply with contractual requirements.
6. CONTROL OF SUB-SUPPLIERS
The supplier will be responsible for the flow down of requirements/specifications to sub-tier suppliers including key characteristics where required.
7. SUPPLIER’S INCOMING MATERIAL
Supplier procured parts and material used on items supplied to Aerodyn Engineering, LLC will be subject to a system that will assure conformance to drawing and specification requirements. The system will use test reports, specifications, and inspection verification, as appropriate, of the physical and chemical properties of materials. Raw material will be clearly identified as to the composition and heat treatment and will be stored in a proper manner.
8. CONTROL OF QUALITY RECORDS
Records of inspections, tests, purchase materials, special processing, engineering changes, serial numbers, and other quality control activities will be maintained and available for review by Aerodyn Engineering, LLC. Such records shall be retained for minimum of ten (10) years from the date of shipment,
unless a longer period is otherwise specified.
9. DOCUMENT AND DATA CONTROL
The supplier will not make any changes to the approved design of a product designed by Aerodyn Engineering, LLC or the supplier to Aerodyn Engineering, LLC specified requirements unless Aerodyn Engineering, LLC provides revised documentation. The supplier will maintain a change control system to ensure all changes to drawings, specifications, and/or test methods are incorporated in the documentation, processing system, and the product at the points defined in the change document. When a supplier’s drawing number and change level are specified on an Aerodyn Engineering, LLC drawing, products must conform to both the supplier’s and Aerodyn Engineering, LLC drawings at the change levels shown. Supplier requested changes to drawings and processes must be transmitted to Aerodyn Engineering, LLC with sufficient data to enable complete evaluation of the request. They will not be incorporated until authorized in writing by Aerodyn Engineering, LLC.
10. CONTROL OF INSPECTION, MEASURING AND TEST EQUIPMENT
The supplier will provide suitable tools, gages, and test equipment for fabricating, measuring, and testing for conformance. The supplier will maintain a system to provide for periodic inspection and calibration of his measuring and test equipment. Evidence of such checks will be recorded by the supplier and available for review by Aerodyn Engineering, LLC.
11. PRODUCT IDENTIFICATION AND TRACEABILITY
All parts supplied to Aerodyn Engineering, LLC will be marked in accordance with purchase order and/or drawing requirements. If serial numbers are assigned by the supplier or are required by Aerodyn Engineering, LLC specifications or drawings, they will be non-recurring and the supplier will maintain records of their application.
12. HANDLING, STORAGE, PACKAGING, PRESERVATION, AND DELIVERY
The supplier will maintain controls to assure parts are received in an undamaged condition at destination. The supplier will comply with special packaging and/or preservation requirements that may be included in purchase order specifications or drawings. The supplier is liable for any damage incurred while parts are in their possession or in transit from said supplier to Aerodyn Engineering, LLC.
13. ACCEPTANCE
Acceptance will be at Aerodyn Engineering, LLC’s plant or as otherwise specified on the purchase order. Any units or lots determined as nonconforming may be returned to the supplier. Aerodyn Engineering, LLC will not be obligated to subject nonconforming shipments to 100% inspection. When reshipping material to Aerodyn Engineering, LLC which has been reworked as a result of its return to the supplier as nonconforming, the supplier will indicate on the packing slip and certifications that shipment is for return of reworked material and reference the original purchase order number.
14. CONTROL OF NONCONFORMING PRODUCT
The supplier will maintain a system for the control, segregation, identification, and disposition of nonconforming product items that do not conform to purchase order requirements and will not be shipped to Aerodyn Engineering, LLC without prior written approval. If prior to shipment, the supplier detects a nonconformance, the supplier will submit a Supplier Deviation Request to Aerodyn Engineering, LLC. When nonconforming supplies of this nature have received Aerodyn Engineering, LLC approval, a copy of the approved Supplier Deviation Request must accompany the affected product when it is shipped to Aerodyn Engineering, LLC. Aerodyn Engineering, LLC requests for corrective action must be answered within the time period specified on the Supplier Corrective Action Request. The supplier will notify Aerodyn Engineering, LLC of products, articles, or services that have been released from or provided by the supplier and subsequently found not to conform to purchase order requirements.
15. SOURCE INSPECTION
Aerodyn Engineering, LLC Quality Control/Customer/Regulatory Agency reserve the right to inspect parts at the supplier’s facility as part of or in addition to its incoming inspection activity.
16. ACCEPTANCE TEST DATA
Supplier’s Quantitative Acceptance Test Data must accompany each shipment. Data must reflect actual measurements and method of test.
17. SPECIAL PROCESS
When the Aerodyn Engineering, LLC drawing and/or specification requires special processes, a certification is required for each special process, including the source/personnel performing the process.
18. SHELF-LIFE
All material furnished under this purchase order must be identified with the respective cure/manufacture date and shelf-life expiration date, when applicable. All perishable or limited shelf-life items requiring controlled storage temperature must be supplied in containers noting the special storage requirements. Material shipped to Aerodyn Engineering, LLC will have a minimum of 66% remaining of the specified shelf-life.
19. CHANGES IN PRODUCT, MANUFACTURING LOCATION, OR PROCESS DEFINITION
Supplier shall notify Aerodyn Engineering, LLC of any changes in product, manufacturing location or process definition not requested by Aerodyn Engineering, LLC. Such notification must be given as early as practicable, and should describe the change or changes that are being proposed. Aerodyn Engineering, LLC reserves the right to require approval of the product, manufacturing location, or the process change prior to supplier shipping any product.
20. PROTECT FROM COUNTERFEIT PARTS
Finished products that require inclusion of purchased components will be purchased from customer approved suppliers unless the customer specifications indicate the component can be purchased commercially. The purchase order will identify the customer specific part number and/or specification and substitute products will not be accepted.